What are business costs in NettoWise

Business costs are all expenses you make to run your company. Think of costs that are needed to deliver your services, keep your business visible, or stay compliant. In NettoWise, these costs help calculate your profit and taxable income realistically.

What counts as business costs for a freelancer

These are business expenses that are reasonably necessary for your company. Common examples:

• Software and subscriptions
• Equipment and small materials
• Insurance and administration
• Training and professional literature
• Marketing and acquisition
• Business travel costs

Which types of costs you can record in NettoWise

You can record recurring costs and one-time costs. Think of monthly expenses (such as software or insurance) and incidental expenses (such as a course or one-off project costs). NettoWise stores them per year so you can always see what you included and how it affects your numbers.

Mixed costs and allocation

Some costs are partly business and partly personal. In that case only the business portion is deductible. Examples are a phone or subscription you use both privately and for business.

Deduct in one year or spread over several years

Some costs can be deducted fully in the year they are incurred, while others need to be spread over multiple years. This is especially relevant for larger expenses or investments. NettoWise helps you separate costs from depreciations so the calculation remains consistent.

Deducting costs with or without VAT

If you can reclaim VAT, you usually record costs excluding VAT. If you cannot reclaim VAT, you include VAT in the cost. This can differ per expense.

Difference between business costs, depreciations, and private expenses

Business costs are expenses that count directly in the year. Depreciations are for larger investments spread across multiple years. Private expenses do not belong in business costs and are not part of the calculation. Keeping these separate ensures your profit calculation stays reliable.

How to record costs in NettoWise

You record costs per tax year in the portal.

1. Go to Portal → Data → Expenses.
2. Click Add.
3. Enter the cost and choose whether it is a one-time or recurring item.
4. Save it so the cost is included in your calculation.

How NettoWise stores costs per year

NettoWise stores costs per tax year. That keeps your calculations consistent and allows you to apply changes or new costs in the correct year. Over time, this builds a year-based overview that aligns with your tax filing and planning.

Source and further reading

For official guidance, see the Dutch Tax Administration: Zakelijke kosten.